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How to Complete Lines 1, 2, and 3a on a W-9 for Your LLC

Summary: This article provides guidance on how to fill out lines 1, 2, and 3a on a W-9 form for your LLC.

Filling Out the W-9 Form for Your LLC

When completing a W-9 form for your Limited Liability Company (LLC), follow these guidelines for lines 1, 2, and 3a:

Line 1 – Name

  • Enter your name as it appears on your tax return.
    • If your LLC is a single-member LLC and is disregarded for tax purposes, use your individual name.
    • If your LLC is a multi-member LLC or taxed as a corporation, use the business name registered with the IRS.

Line 2 – Business Name/Disregarded Entity Name

  • If you have a business name, trade name, or “doing business as” (DBA) name, enter it here.
    • For an LLC, this would typically be the LLC’s legal name if it differs from the name entered on Line 1.

Line 3a – Federal Tax Classification

  • Check the box that corresponds to your entity’s federal tax classification:
    • If your LLC is a single-member disregarded entity, check the “Individual/sole proprietor or single-member LLC” box.
    • If your LLC is taxed as a partnership, check the “Limited liability company” box and enter “P” for Partnership.
    • If your LLC is taxed as a corporation, check the “Limited liability company” box and enter “C” for C Corporation or “S” for S Corporation, as applicable.

This information is essential for the payer to correctly prepare required 1099 forms and ensures your tax identification is accurately reported.

For further details, you may refer to the official IRS guide for filling out the W-9 form: IRS W-9 Instructions.

Conclusion

Filling out the W-9 form accurately is crucial for compliance and proper tax reporting. By following the guidelines outlined above, you can ensure that your LLC's information is correctly submitted. If you have any further questions or need assistance, consider reaching out to a tax professional.